Supplier Qualification & Compliance Specialist

Introduction:

The Supplier Due Diligence, KYS/KYC & SCM Compliance Support Specialist is responsible for ensuring that all suppliers are properly qualified and compliant with company and Group requirements before onboarding and throughout the business relationship.

This role includes managing supplier due diligence activities (including KYS/KYC processes), validating supplier documentation, ensuring compliance with internal procedures, and supporting supplier account creation and maintenance in ERP systems (SAP and other tools).

Additionally, the position supports SCM compliance initiatives and contributes to the preparation and maintenance of documentation related to ISO certification audits, as well as other certification or compliance audits that may be acquired in the future.

Role and responsibilities

1. Supplier Due Diligence / Vendor Compliance

• Attend and support new supplier onboarding meetings.
• Collect and validate all required supplier documentation (pre-qualification forms, legal documents, financial data, compliance documents, certifications, etc.).
• Perform supplier due diligence and pre-qualification reviews, including risk assessment when applicable.
• Ensure suppliers comply with internal and Group compliance requirements.
• Maintain updated supplier due diligence files and supporting evidence for audit purposes.
• Support Procurement teams by ensuring all vendor approvals are aligned with internal procedures and the delegation of authority.

2. KYS / KYC Management

• Manage the portfolio of suppliers on the KYS/KYC platform (or equivalent compliance tools).
• Ensure all required checks and verifications are completed before supplier approval.
• Follow up with suppliers and internal stakeholders to obtain missing information.
• Ensure documentation is accurate, up-to-date, and aligned with compliance expectations.

3. ERP Vendor Master Data (SAP and other systems)

• Prepare and submit supplier creation proposals based on completed due diligence.
• Create and maintain supplier accounts in SAP and other ERP databases.
• Update supplier master data when required (bank details, address, legal name, tax documentation, etc.).
• Maintain vendor blocking/unblocking lists aligned with Group-level instructions.
• Support linking of contractual terms & conditions (T&Cs) to supplier accounts when required.

4. ISO Certification Audit Support

• Support the maintenance and continuous improvement of SCM procedures aligned with ISO requirements.
• Prepare documentation and evidence required for internal and external ISO audits.
• Coordinate with SCM stakeholders to ensure compliance with ISO processes and documentation standards.
• Support corrective actions and follow-up action plans after audits.
• Maintain traceability of processes, revisions, and audit records.
• Training new employees about the ISO and SCM procedures

5. SCM Procedures, Reporting & Process Improvement

• Contribute to the development and update of SCM procedures aligned with Group standards.
• Support system/process improvement projects, including drafting specifications and test support.
• Support the creation and maintenance of SCM KPI dashboards and reporting (monthly/quarterly/yearly).
• Participate in data migration and master data quality improvement initiatives.
• Develop supporting documentation (tutorials, guidelines, training material) for SCM tools.

6. Additional Compliance & Audit Scope (Future Coverage)

• Provide support for other audits and compliance initiatives that may be required (internal audits, Group audits, financial audits, ESG/sustainability supplier requirements, etc.).
• Support implementation of new compliance frameworks or supplier qualification standards when introduced.

7. Other Related Activities

• Assist Procurement with supplier financial risk analysis to support advance payment approvals when required.
• Provide guidance and support to internal users regarding vendor compliance and supplier onboarding procedures.
• Perform other tasks related to SCM business support and compliance activities.
• Experience, Skills and Qualifications

Technical

• Knowledge in SCM Systems and Processes.
• Knowledge of supplier onboarding processes and vendor compliance requirements.
• Strong understanding of supplier due diligence and documentation validation processes.
• Knowledge in Financial analysis will be a plus.
• Knowledge of SAP-MM or IFS will be a plus.

Analytical

• Strong critical thinking and ability to work independently.
• Ability to analyse supplier documentation, financial information, and compliance risks.
• Strong problem-solving and decision-making skills.
• Ability to prepare and analyse KPI reports and dashboards.

Behavioural

• Attention to detail, and talent for accuracy and precision
• Sense of adventure, alternative and creative thinking
• Ability to multitask, prioritise work activities, and effectively communicate at all levels within the organisation
• Problem-solving systems and process-related issues
• Effectively works to resolve problems with the internal users
• Team player, effective communication, and interpersonal skills
• Positive attitude towards change processes
• Ability to work in a multicultural environment
• Ability to work under pressure and manage tight deadlines whilst maintaining attention to detail and quality.
• Degree in business administration, Supply Chain, Information Technology or a related field or equivalent experience.

Professional Experience:

• 2+ years’ experience in Supply Chain
• Experience in finance will be a plus
• Experience in Inventory management will be a plus.
• Good handling of MS Office Tools (Excel, PowerPoint) and Power BI.

Languages: Fluent in English at a professional and high technical level. French and/or Dutch would be a plus.

Mobile for visits to the subsidiaries and Suppliers when and as needed